The 11 Best Free Appointment Scheduling Software Programs (2023)

Making appointments with clients and prospects can become time-consuming and frustrating without a good, reliable small business scheduling app or software. Free appointment scheduling software allows customers to book, reschedule and cancel appointments through a web interface from anywhere and anytime. It can simplify your workflow, improving your productivity and potentially reducing unnecessary friction that could lower your conversion rate.

Here are the top free online appointment scheduling programs for small business owners. We’ll take you through the features and pros and cons of each option to help you make the best decision for your company and clients.

  • How We Evaluate Free Scheduling Software

    Features and Function

    While the features in most free plans can support basic appointment scheduling needs, you may want to access advanced functionalities as your business grows.

    To ensure an app meets your business’s needs, consider features such as:

    • Flexibility
    • Calendar syncing
    • Payment processing
    • Third-party integration
    • Points of access

    The aim is to meet your company’s scheduling needs while delivering a seamless and convenient user experience that will make your clients more likely to book an appointment with you.

    Customer and Industry Reviews

    How does the free online appointment scheduling software hold up under professional scrutiny and customer use? We looked at each software’s online reputation to determine whether it offers an adequate user experience before adding it to our recommendations.

1. Picktime

Picktime is free scheduling software that offers a wide range of additional customer management and office suite features. You can use the software as a standalone booking system or sync it with third-party calendars and other apps, making it one of the best appointment scheduling software options for a small business.

The free online scheduling tool includes appointment bookings for different kinds of services, classes and rooms and lets you set recurring appointments. With Picktime, you can also get unlimited staff and employee calendars, manage customer and staff schedules and generate business activities reports. It also lets clients reschedule or cancel appointments from any browser using their computers, tablets or smartphones.

It integrates with apps such as Zoom, Skype, Salesforce, PayPal and Stripe so you can host virtual meetings, market your business and process customer or client payments.

Note: It was announced in 2019 that the program would be free only for early adopters; however, the website still allows 2021 customers to sign up for free.

(Video) 11 Appointment Scheduling Apps for 2022

Pros

  • Comprehensive free scheduling software
  • Set recurring appointments
  • Payment processing integrations for customer payments
  • Integrates with third-party apps to help manage other aspects of your business

Cons

2. Setmore

The free version of this appointment scheduling software includes a payment-processing function that integrates with Square. You can also set up a public-facing booking page, and the software supports up to 4 staff calendars and logins. In addition, you can send automated appointment notifications to clients who have booked time with you. The free scheduling program integrates with Facebook, Instagram, Slack, MailChimp, Google Calendar, Office 365, WordPress and other apps. A reviewer notes that clients don’t have to set up an account to use Setmore, which sets this software apart from several competitors.

The Setmore free version can also operate from any location with its mobile app, which can be used on Android and iOS phones.

Besides the free version, Setmore offers 2 tiers of paid plans — premium and pro. The premium plan allows you to scale up to 1-2 users, send reminders via text messages and process online payments using Stripe and Square. You can also add live booking to have your calls answered on your behalf so you can book appointments 24/7. The pro option includes everything in the premium plan, plus logins for 3 or more users.

Pros

  • Free version offers unlimited appointments
  • Integrates with payment processors and other third-party apps
  • It also has a free appointment scheduling app

Cons

  • Free version offers 4 staff logins, maximum
  • Will only take payments through Square

The 11 Best Free Appointment Scheduling Software Programs (1)

3. HubSpot Meetings Scheduler

This free meeting scheduling software allows you to sync your Google Calendar or Office 365 Calendar, set your availability and create a meeting page so you can send out a link to clients. In addition, you can embed a booking feature on your website or landing page so customers can schedule time with you. The app also allows you to send group meeting links so clients can schedule time with more than one person on your team.

The software integrates with other HubSpot services, including the marketing, sales and service hubs and its CMR app. For example, information captured in the scheduling software’s form fields can be used to automatically create a record on HubSpot’s free CRM software.

Pros

  • Syncs with Google and Office 365 calendars
  • Integrates with other Hubspot services
  • Allows you to send group meeting links

Cons

  • A review notes its lack of multiple reminders and a rescheduling function.

Related: Why Go Hubspot? 10 Reasons to Use It for Inbound Marketing

(Video) Best Appointment Scheduling Software in 2022

4. Calendly

Calendly’s free basic plan features calendar integrations with Google Calendar, Office 365 Calendar, Outlook and iCloud. You can schedule unlimited events, create a personalized link, set automated event notifications and embed Calendly links on your website.

While the basic functionalities are sufficient to start, the free plan only supports a single meeting type. You won’t have access to paid features such as group events, a pooled availability option for teams, short message service (SMS) notification, third-party software integration or live chat support.

Keep in mind that Calendly’s small business scheduling app and software are made to handle internal meetings. So if you need customer-facing free scheduling software, Calendly isn’t the best option for you.

Pros

  • Unlimited event scheduling
  • Set automated event notifications, and create and embed personalized links

Cons

  • Only 1 meeting type supported with free online appointment scheduling

5. Doodle

Doddle offers a free online scheduling tool that allows you to create meeting polls. Invitees vote on your suggested meeting dates and times. You can coordinate availability across time zones while keeping everyone’s calendar private.

You’ll have to upgrade to a paid plan if you want to remove ads from your polls, set deadlines for polls, collect invitee contact information, sync meetings to your calendar, integrate with Zapier and track meeting invitations.

Pros

  • The polling function eliminates back-and-forth emailing regarding meeting times
  • Coordinate availability across time zones

Cons

  • Features including calendar syncing, integrations, collecting appointment invitee contact information are only available through paid plans.

6. Appointlet

This free business appointment scheduling software allows a single user to customize availability and create booking pages you can send to prospects and clients. You also can integrate the booking page into your website, landing pages and emails. The free version includes unlimited bookings and meeting types, form fields, time-zone support, automatic booking and Google and Office 365 calendars integration.

Upgrading to the paid plan enables access to GoToMeeting, Zoom and Join.me integrations, Zapier and Stripe integration, pooled availability for teams, pre-populated form fields and customizable reminders.

Pros

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  • Unlimited bookings, meeting types and form fields with the free appointment scheduler
  • Creates a booking page you can integrate into your website and emails

Cons

  • Free plan accommodates only 1 user
  • Meeting software and payment processing integrations and other features — including customizable reminders — are available only with paid plans.

7. Square Appointments

This app, offered by payment processor Square, allows you to integrate payment handling into the appointment booking workflow. You can collect payment at checkout, request prepayment when customers book, send detailed invoices and charge a cancellation fee to reduce appointment no-shows. In addition, clients can save their credit card information to streamline the booking process so you can improve your retention rate. Note that although Square offers free appointment scheduling software, it charges a 2.6% plus 10 cents in-person payment processing fee for your transactions.

The free plan includes 1 user login and access to all the features. You can create a booking website, set up automated text and email reminders and integrate the app with your Google account and Instagram and Facebook business profiles. You can also manage appointments from anywhere with Android and iOS apps.

Pros

  • Integrates with payment processing with appointment booking
  • Automated text and email reminders

Cons

  • Only 1 user login with the free online scheduling tool

The 11 Best Free Appointment Scheduling Software Programs (2)

8. 10to8

The free version of this cloud-based appointment scheduling software offers 2-way client messaging tools in addition to appointment booking, calendar management and payment integration functionalities. The built-in email, instant chat and survey features allow you to manage client communications within the scheduling app to streamline workflow and improve user experience.

The free plan creates only 100 appointments per month, so this might not be the best scheduling app for small businesses if your company handles a high volume of customer or client appointments.

10to8 offers a few tiers of paid plans that provide more appointments per month, multiple user logins and customizable branding. The higher-tiered plans include Health Insurance Portability and Accountability Act-related (HIPPA) tools for healthcare industry users.

Pros

  • Comprehensive features include appointment booking, calendar management and payment integration.
  • Built-in email, chats and survey features

Cons

  • The free plan covers only 100 appointments per month.
  • Paid plans offer more functions, including multiple user logins and more appointments per month, along with customizable branding.

9. Bookafy

Bookafy’s free scheduling software allows users to make unlimited appointments and appointment types, except for group events and booking 2 staffers with 1 customer. You can put limits on how far in advance appointments can be scheduled. However, if you want an unlimited number of users/staff accounts, you’ll need to upgrade to a paid plan. You also can’t show staff availability on the free appointment scheduler.

The Bookafy free scheduling app is cloud-based so that it can be accessed from any location. The free software also touts a free website with a booking app.

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Pros

  • Unlimited scheduling
  • Mobile friendly

Cons

  • Advanced features for meetings only available through paid plans.

10. Taskeo

Taskeo has several plans that cover aspects of business management, such as CRM, project management, time-tracking and billing, in addition to appointment scheduling. Each plan has 2 options for users: a free plan and a $5 per user per month plan.

Taskeo’s free online appointment scheduling plan provides users with a wealth of features. These include customizable fields, time tracking and reservation number tracking, reminder emails and color and logo branding. Taskeo also syncs with Mac, Outlook and Google calendars and integrates with Stripe and Zoom.

However, users can schedule only 1 type of appointment, access only 1 template and 1 type of scheduling form if they don’t upgrade to a paid plan.

Pros

  • Many scheduling features included in the free plan
  • Syncs with calendars and offers third-party app integrations
  • Can consist of branding with your company logo and/or colors

Cons

  • Appointment types, templates and forms limited without the paid option
  • Need to sign up for other plans for business management features

11. Fresha

This free online appointment scheduling software is explicitly crafted for beauty, health and wellness businesses. Unlike some free scheduling app options, Fresha allows unlimited users and bookings in its free plan. It also integrates with email and helps you manage clients with history tracking and a notes option.

In addition to scheduling, Fresha has point of sale and inventory features, helping you process transactions and keep tabs on your products.

We must note that Fresha doesn’t charge a monthly fee for its free plans, but it charges a one-time setup fee and a 2.19% plus 20-cents transaction fee per payment.

Pros

  • Unlimited scheduling and user options
  • Customer management features
  • Inventory and POS functions

Cons

  • Charges setup fee and payment processing fee

FAQs

Is there a free scheduling program? ›

Doodle's free scheduling software has features to help you schedule any kind of meeting and sync them to your online calendar. You can connect any calendar software you use, including Outlook and Google, to your Doodle account.

Does Google have a free meeting scheduler? ›

Free Meeting Scheduling for Google Calendar - Google Workspace Marketplace. Schedule meetings and appointments in Google Calendar. zcal is the fast, modern way to schedule every meeting. 100% free.

What is the best app for scheduling appointments? ›

  • The Best Scheduling Apps of 2022.
  • Square Appointments.
  • Setmore.
  • Calendly.
  • Zoho Bookings.
  • Appointy.
  • Doodle.
  • SimplyBook.me.
5 Sept 2022

Is there a free alternative to Calendly? ›

Zoho Bookings is a popular Calendly alternative, with the best free plan in the market and affordable paid plans starting at $6/month.

Is Doodle no longer free? ›

A basic Doodle account is for free.

With a free Doodle account, you can create group meetings and set up a booking page. With a Doodle Professional subscription, you can do even more. Doodle Professional is the perfect scheduling tool for busy professionals.

Which free calendar is best? ›

The best calendar apps
  • Google Calendar for the best free calendar app for teams.
  • Microsoft Outlook Calendar for Microsoft users.
  • Calendar for scheduling external appointments.
  • Fantastical for the best design.
  • Apple Calendar for a free option for Apple users.
2 Nov 2022

What is the most popular scheduling software? ›

Google Calendar, Acuity Scheduling, Calendly, CalendarHero, and Doodle are the best scheduling software products based on user reviews and user popularity, according to the 2021 Capterra Shortlist.

Is there a better scheduling app than doodle? ›

And because of the free meeting scheduler, Hubspot is one of the best doodle alternatives around. Unlike a traditional scheduling tool, Hubspot connects to not only the inbox but also your CRM software. This allows your team to set meetings with prospective customers.

Does Microsoft have a meeting scheduling tool? ›

Scheduler enables Cortana to find a time that works best for everyone, send out invites, reschedule meetings, find focus time, schedule across time zones, and add online meetings.

Is Square scheduling free? ›

While there is no monthly fee for using Square Appointments Free, when you add staff to your account for booking, you'll be charged a monthly subscription fee depending on the plan you have.

Does Google have a scheduling tool like Calendly? ›

Both Calendly and Google Calendar offer links where people can look at openings in your calendar and book 1:1 meetings with you. Both let you automate confirmation emails to reduce no-shows, and build in meeting buffers so you aren't stuck in endless back-to-back meetings.

Is Booksy free to use? ›

How much does Booksy cost? We will provide you with a free trial to get to know the app and how it works. After the trial period, the total cost depends on the number of staff members on the account. The base cost is $29.99 per month plus $20 per month for each additional staff member.

What is the best free scheduling app for small business? ›

Top 10 Free Appointment Scheduling Software Providers
  • Square Appointments.
  • Calendly.
  • Squarespace Scheduling.
  • Appointy.
  • 10to8.
  • HubSpot.
  • SimplyBook.
  • Appointlet.

Is there a free app for scheduling employees? ›

Homebase. Homebase does employee scheduling, shift feedback, timesheets, and integrations for free. Homebase is an easy-to-use, intuitive software for employee scheduling. The app helps you manage your employees' schedules, from work shifts to vacation days.

Does Outlook have a scheduling tool like Calendly? ›

Our solution offers the most intuitive, flexible scheduling experience for both you and your invitees. The Calendly for Outlook Add-in is designed to make scheduling a meeting within Microsoft Outlook simple. Easily access your scheduling links or create a customized invitation from your Outlook toolbar.

How much does Calendly cost each month? ›

Calendly Pricing

Basic: free. Premium: $8 per user, per month (billed annually), or $10 per user, per month (billed monthly). Pro: $12 per user, per month (billed annually), or $15 per user, per month (billed monthly). Enterprise: Contact our sales team for a quote.

Does Microsoft have an app like Calendly? ›

When you work with a large team or company, you need a scheduling tool that everyone can get on board with easily. Calendly and Microsoft Bookings are both popular appointment scheduling choices for teams. But beyond some shared functionalities, they fit into your workflow very differently.

Which is better When2meet or Doodle? ›

If you want something that's simple to use and doesn't require any setup, then we recommend trying When2meet. But if you need more features or want to be able to track who has viewed your calendar invitation, Doodle might be a better option for you.

What alternatives are there to Doodle? ›

Doodle is not the only option for Online Appointment Scheduling Software.
...
Top 10 Alternatives & Competitors to Doodle
  • YouCanBook.me. (1,865)4.7 out of 5.
  • Calendly. ...
  • Acuity Scheduling. ...
  • Chili Piper. ...
  • Google Workspace. ...
  • SurveyMonkey. ...
  • Google Surveys. ...
  • HubSpot Sales Hub.

Is meeting bird free? ›

What does Meetingbird cost? A. Meetingbird's free plan provides unlimited scheduling and integrations with Zoom, Zapier, and more. Our Pro plan costs $9/user/month when billed annually and allows you to add your own branding to your scheduling pages.

What is the easiest free calendar app? ›

SimpleCal is the easiest calendar app on the App Store. Sync your schedule across platforms and devices through iCloud or Google calendar.

What is the easiest calendar to use? ›

Google Calendar is an excellent cross-platform calendar app. It's the default calendar on Android phones, and it also works well on iPhones. It's simple to create new events whether you're on your phone or computer, and everything always stays synced no matter what time zone you're in.

Is Microsoft calendar free? ›

Connect, organize, and get things done with free personal email and calendar.

What are the 7 different types of scheduling? ›

What Are the 8 Different Types of Appointment Scheduling?
  • Time-slot scheduling.
  • Wave scheduling.
  • Wave and walk-in appointment scheduling.
  • Open appointment scheduling.
  • Double scheduling.
  • Cluster scheduling.
  • Matrix scheduling.
  • 40/20 scheduling.
16 May 2022

What is a good scheduling system? ›

Picktime: Best overall software for scheduling appointments of any kind. Square Appointments: Best for solo providers needing unlimited appointments, scheduling, payment, and SMS reminders. 10to8: Best for robust features and multiple integrations. Fresha: Best for beauty and wellness businesses needing inventory and ...

Does Office 365 have scheduling software? ›

Microsoft Bookings is a scheduling app that's part of Microsoft 365. It includes a web-based booking calendar that integrates with Outlook to help make scheduling and managing appointments easier. It's also free for many Microsoft 365 users, including Business Premium and Business Standard license holders.

What Microsoft app is best for scheduling? ›

Microsoft Bookings easily integrates with other Microsoft applications including Microsoft Outlook Calendar, Microsoft Teams and more. Microsoft Bookings integrations allows you to easily integrate your appointments with your personal and professional calendars.

What is Microsoft planner called now? ›

The “Planner” app name in Teams has changed to “Tasks by Planner and To Do” - Microsoft Community Hub.

How much does Square charge for scheduling? ›

You only pay 6% + 30¢ per when you make an in-person appointment or sale. There are no processing fees charged on the remaining installments or if your customer makes a late payment.

Can you use Square for appointments only? ›

Yes! If you already have a website, you can add the Appointments online booking widgetto create a booking button. If you don't have a website, Appointments offers a free online booking site for your clients to book online.

Is Square Appointments any good? ›

Comments: I would highly recommend Square Appointments for a simple system that is elegant and user-friendly. Pros: Square Appointments is great because it alleviates one less account you need. It handles merchant processing, product inventory, client records, appointment deposits and more.

Is Acuity Scheduling better than Calendly? ›

Compared to Calendly, Acuity's breadth of features also provides greater value for the money. For example, Acuity's higher priced tiers include compatibility with payment processors, email reminders, branding and customization tools and templates, integration with Zapier, and more.

Is Vagaro free to use? ›

Vagaro Pricing

Free trial: You can get a one-month free trial. Monthly subscription fee: $25–$85 per month, depending on how many employees require their calendar. The pricing is similar to Square, though Vagaro lacks a free plan. If you want a free plan that handles multiple employees, look at Fresha.

Is the Vagaro app free? ›

PLEASE READ: Although the app is free, your Vagaro Salon Software, Spa Software or Fitness Software subscription has a very low $25 monthly fee.

What percentage does Booksy take? ›

Booksy charges a fee of 2.69% + 30 cents for every card transaction. Schedulicity charges 2.5% + 15 cents on every transaction. StyleSeat charges a flat rate of 2.75% but also charges clients $1 per booking.

Can you use acuity for free? ›

Does Acuity offer a free trial? Yes, you can try any Acuity plan free for seven days. Acuity also offers a “Freebie” plan, which includes a calendar for one person at a single location. With the free plan, you can access basic features like client self-scheduling and unlimited client services and appointments.

Is Canva scheduling free? ›

And it's free forever. For individuals wanting unlimited access to premium content and design tools. For teams of all sizes wanting to create together, with premium workplace and brand tools.

Is Canva schedule free? ›

For anyone wanting to design anything, on your own or with others. And it's free forever.

Is 7 shifts app free? ›

The 7shifts app is free for all restaurant employees to use as part of your 7shifts subscription. The 7shifts team is focused on making employee scheduling easier for managers in the restaurant industry, and make employees happier in the workplace.

Which is the No 1 meeting app? ›

If you value ubiquitousness and familiarity, then Zoom just might be the best meeting app. It is the most used app, by far, in the web conferencing software market, with Datanyze estimating Zoom takes a whopping 72.56% of the market share as of August 2021. And with its free plan, it comes at no cost to you.

How do I schedule a group meeting for free? ›

1. Google Calendar: A free and a simple meeting scheduler
  1. Create a meeting by adding an event to your calendar.
  2. Customize the time.
  3. Add the location.
  4. Set up reminders.
  5. Meet virtually through Google Meet.
  6. Invite your guests and grant them different permissions.

Is there a better alternative to Google Calendar? ›

There are more than 100 alternatives to Google Calendar for a variety of platforms, including Linux, Android, Online / Web-based, Mac and Windows. The best alternative is Etar, which is both free and Open Source.

Which is the safest meeting app? ›

The three most secure video conferencing platforms are Livestorm, Google Meet, and Microsoft Teams.

What is the most popular online meeting platform? ›

Top 10 Video Conferencing Software
  • Zoom.
  • Microsoft Teams.
  • Skype.
  • Webex Meetings.
  • BlueJeans Meetings.
  • GoTo Meeting.
  • Google Workspace.
  • Webex App.

Which is the best meeting platform? ›

From the ubiquitous Zoom to less-known Jitsi Meet, these virtual meeting apps are ready for you and your remote team to try.
  1. Zoom. Zoom is a popular video conferencing platform that is infamous for being easy to use. ...
  2. Google Meet. ...
  3. Skype. ...
  4. Cisco Webex. ...
  5. Jitsi Meet. ...
  6. Toasty. ...
  7. Lifesize. ...
  8. Jami.
9 Oct 2022

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